3 Tips For Keeping Your Documents Safe At Work
Posted in Education on August 31st, 2009Everyone likes to think that their coworkers are all good and ethical people who would never run afoul of company policy or do anything illegal. But in today’s world that kind of thinking is, unfortunately, probably not grounded in reality. When it comes to safeguarding your important documents at work, coworkers are not the only people to worry about: there are cleaning staff who work after hours and there may even be criminals who intentionally come onto the floor unannounced in the hopes of snatching and running. Here are 5 sure-fire tips to help you keep your documents safer at work.
1. Do Not Leave Your Computer Unattended
Most workplaces do the majority of their document creation and storage online and so it is wise to turn off your computer if you are going to be gone for awhile or put it into security mode if you will be away from your desk for a few minutes. A coworker may find an unattended terminal too tempting to pass up, so help him stay honest.
2. Lock Hard Copies in your Desk
Hard copies of documents that you are still using are very easy to grab from your desk if you are not there or if you’ve been distracted. Most office desks have a drawer that locks: make sure those documents stay safe by locking them away at night. If they are ultra-sensitive, put them in the office safe for added security.
3. Make Sure Your Office Hires a Paper Shredding Service
Individual paper shredders simply don’t “cut” it anymore: thieves use software programs to reconstruct shredded documents! Your office should hire a paper shredding service that keeps a locked and secure container on site into which all unused documents are placed. The service will handle the shredding itself and then securely dispose of the refuse. It’s by far the safest way to shred.
If you work at a business in North Carolina and are interested in paper shredding in Charlotte, see what the experts at Shred Pro, Inc. can do to help keep your sensitive documents out of the wrong hands.